Ladies that UX Brighton Privacy Policy
Policy date: 15th December 2022  Our contact details
The chapter leader for Ladies that UX Brighton is the data controller for the personal information we process, unless stated otherwise.
You may contact us by email:
Email: brighton@ladiesthatux.com
Our Data Protection Officer
Our Data Protection Officer (DPO) is Fiona MacNeill. You can contact Fiona at brighton@ladiesthatux.com. Please ensure that you address the email to ‘Data Protection Officer’.
What type of information we have
We collect information information via our mailing list sign-up form hosted on EmailOctopus, our Slack workspace through opting to join-up, through our Eventbrite events, and via email if you contact us directly.
Information collected includes:
	•	Your name;
	•	Your email address.

How do we get the information and why we do we have it?
The personal information we process is provided to us directly by you for one of the following purposes:
	•	You have used our mailing list sign-up form to join our mailing list or receive an invite to join our Slack workspace.
	•	You have contacted us directly via email to request to be added to our mailing list.
	•	You have registered to attend one of our events listed on Eventbrite.
	•	You have contacted via email us to make an information request. 
We only hold the information necessary to respond to your enquiry and process your requests, including your name, email address and any written text describing your needs.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information is:
	•	Your consent. You are able to remove your consent at any time. You can do this by contacting our Data Protection Officer, Fiona MacNeill. 
What we do with the information we have
We use the information that you have given us in order to:
	•	Respond to your enquiry via email;
	•	Send you information about Ladies that UX Brighton via email; 
	•	Send you an invite to join our Slack workspace; 
	•	Send a reminder to attend an event for which you have registered at Eventbrite.

How we store your information
Our Mailing List and Newsletter

When you have opted into our mailing list. Your contact information is stored securely in the Ladies that UX Brighton Mailchimp account. For more information review Mailchimp’s Standard Terms of Services and GDPR Compliance pages.   As of 30th January 2023 we will no longer store data with MailChimp or use their services. Ladies that UX Brighton are moving to EmailOctopus on 24th December 2022 (UK-based email marketing service). All data held with MailChimp will be deleted. For more information review EmailOctopus’s Terms of Use and Anti-Spam Policy, Privacy Policy, and GDPR Compliance information.
Our Slack Workspace
When you have joined our Slack workspace. Your account and contact information are associated with the Ladies that UX Brighton Slack workspace. For more information review Slack’s User Terms of Service and Privacy Policy. 
Eventbrite
When you have registered for an event using our Eventbrite page. Your contact information is stored securely in the Ladies that UX Brighton Eventbrite account. For more information review Eventbrite’s Terms of Service and Privacy Policy.
Contact Emails  brighton@ladiesthatux.com and ladiesthatuxbrighton@gmail.com
If you contact us via email your contact information is securely stored for contact purposes on our organiser team email account which is operated by Google (Gmail). For more information review Google’s Terms of Service and Privacy Policy (UK versions).
 Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us by writing to Fiona MacNeill (DPO) at brighton@ladiesthatux.com.
Options for getting in contact:
	•	By email: please include the subject line ‘FAO: Data Protection Officer’ in any correspondence. 

How to complain
You can register a complaint with us by contacting our Data Protection Officer, Fiona MacNeill at brighton@ladiesthatux.com.
Option for getting in contact:
	•	By email: please include the subject line ‘FAO: Data Protection Officer’ in any correspondence. 
 You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
Helpline number: 0303 123 1113